NTXAI
NTXAI · Resources · Governance Committee
Phase 3 · Week 3

The AI Governance & Implementation Committee.

Every organization needs a small, cross-functional group that owns AI policy, approves use cases, manages vendors, and responds to incidents. This is not an IT committee, it is a business committee with IT support.

AI Governance Committee Chair
Typically COO or Chief of Staff, operational authority, not just IT oversight
Legal / Compliance
Policy, liability, regulatory
IT / Security
Tools, access, data protection
HR
Training, conduct, employee use
Finance
Budget, ROI, vendor contracts
Dept. Rep (rotating)
Business use case input

Committee responsibilities

  • Approve all AI tools before company-wide use
  • Classify data and define AI-prohibited categories
  • Write and maintain the AI Use Policy
  • Review and approve departmental use cases
  • Manage vendor relationships and contract terms
  • Handle incident reports and policy violations
  • Deliver quarterly report to executive leadership

Operating cadence

  • Monthly 60-minute standing meeting
  • Async channel for quick approvals between meetings
  • Quarterly executive summary, one page maximum
  • Annual full policy review
  • Incident response, 72-hour review SLA
  • Semi-annual employee training refresh
  • Vendor reassessment at every contract renewal

Committee charter

The committee must operate under a written charter approved by the CEO. It should define: scope of authority, quorum requirements, escalation paths, and the process for emergency decisions between meetings.

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